Monogold Sports: Tennis

Monogold Sports is a Monogold Apps solution aimed at sports associations, academies, and clubs. Monogold Sports: Tennis leverages the features and capabilities of Monogold Sports, adding tennis-specific features to the application.

The feature scope of Monogold Sports for Tennis include:

  • Tournaments ‐ management of tennis tournaments and competitions
  • Player Rankings ‐ a player ranking engine
  • Leagues ‐ management of seasonal tennis leagues
  • Programs ‐ management of the training programs operated by the organization
  • Player Profiles ‐ information and capabilities specific to players
  • Coach Profiles ‐ information and capabilities specific to coaches
  • Business Operations ‐ a set of general functionality beneficial to associations, academies, and clubs

Application-specific functionality in Monogold Sports is provided through a private website (often referred to as a private portal), which means that access is limited to users with a user account (user ID and password). However, as Monogold Sports is an integrated solution, it can also power the functionality and content of the organization’s official public website (which does not require authentication for use as it is open to the public). It is in this context that private and public websites are referred to in the sections below.

Tournaments

Tournament Profile

  • Manage tournament’s overall details, such as dates/times, venues and courts, rules and regulations, payment options and fees, professional prize money
  • Manage roster of tournament officials and volunteers

Events

  • Manage individual events in the tournament, including information on:
    • Event period (start/end dates)
    • Registration period (if different from overall tournament)
    • Venue and surface
    • Officiating method (eg roving umpires, chair umpires, linesmen)
    • Ranking points awarded
    • Type – singles, doubles, mixed doubles
    • Age group/bracket (eg 14s, 16s)
    • Minimum/maximum player age requirements
    • Maximum/minimum entries
    • Match/scoring format (based on pre-defined or custom format settings)
    • Draw size (eg 64) and draw type (eg elimination)
    • Number of seeds
    • Seed method (eg ITF Junior)

Entries/Registration

  • Players submit registrations via an online form for single or multiple events (player profile and tournament rules determine which events player is eligible for)
  • Payment options include online payments (credit cards, PayPal) and offline check/cash payments

Draw Composition

  • Tournament officials compose draws for each event through automatic generation – or manually if needed – based on event details and player registrations
  • Draws are automatically published online for public viewing following their composition
  • Automatically display draws on venue’s digital monitors/screens

Match Scheduling

  • Define match time allocation rules based on event, court availability, weather conditions, round of play, etc
  • Manually or semi-automatically generate match schedules based on time allocation rules, player availability considering multi-event entries, and special requests

Match Results

  • Tournament officials update match results online using web or mobile/tablet devices after matches are completed and results have been verified
  • Possibility for point-by-point live scoring by chair umpire using mobile/tablet device
  • Automatically update draws as soon as any individual match result has been recorded
  • Automatically publish updated draws online for public viewing
  • Automatically publish individual match results to public web, social media (eg Twitter), and SMS/text “event subscribers” as soon as recorded
  • Automatically display individual match results on venue’s digital monitors/screens
  • Automatically feed final event results to ranking engine for ranking recalculations

Communication

  • Manage website content for both tournament and individual events
  • Compose tournament or specific event announcements and news – including announcements of match delays and cancellations – using web or mobile/tablet devices
  • Distribute/publish announcements/news using website posts, email, social media, and SMS/text

Calendar

  • Automatically publish/visualize overall tournament schedule based on database of tournaments and events

Player Rankings

  • Define, for each age group and category, the rules governing player ranking calculations
  • Automatically calculate new rankings based on prior rankings, new tournament results, and overseas/regional ranking point awards
  • Automatically publish recalculated rankings on public and private websites

Leagues

  • Manage seasonal leagues in collaboration with league teams and clubs
  • Compose draws/round robin pools
  • Allow league team/club captains to post match results directly online through private website
  • Automatically publish results and league tables on public and private websites
  • Communicate announcement and messages through email and web to participating teams and players

Programs

Enrolment & Payments

  • Players/parents enroll into programs using online forms
  • Players/parents pay program fees online using credit cards/PayPal or offline using cheques/cash
  • Manage waitlists
  • Notify successful applicants through automated emails

Training Groups/Teams

  • Manage the training groups/teams included in the program
  • Manage assignment of players to groups/teams
  • Publish group/team profiles and details to public and private websites

Schedules/Timetables

  • Manage available time-slots and venues
  • Schedule training sessions by group
  • View training schedule online
  • Automatically distribute training schedule to individual players
  • Automatically publish weekly training schedule on private website

Activities/Drills

  • Manage shared database of training and fitness activities for use in session planning and execution

Sessions/Lessons

  • Build training session templates based on activities/drills database
  • Plan upcoming sessions from session templates or through ad-hoc/custom build
  • Plan resource allocation (based on player and coaching staff attendance)
  • Log training session details, including venue, date/time, attendance, images/videos, notes on individual players, reflection on session (what worked, what didn't work, future directions)

Attendance

  • Record player session attendance in real-time on court using mobile/tablet devices
  • Analyse and report on attendance by group and individual players
  • Distribute automated attendance reports to individual players via email

Communication

  • Manage one or more communication channel, such as newsletters, announcements, regular messages specific to the program and its players
  • Attach/link documents, images, and videos to messages
  • Select recipients from pre-defined groups (eg Players Group X, Parents Group Y, Players and Parents Group Z) or individual players, parents, and/or coaches
  • Distribute/publish messages using website posts, email, social media, and SMS/text

Calendar

  • Automatically publish/visualize training schedule of individual sessions for each group in a calendar formats (eg year, month, week, day)

Player Profiles

On the private website players ‐ or parents, coaches/staff on behalf of the players where relevant ‐ can:

  • Update personal, contact, biographic, and player information
  • Upload/manage player-associated documents, links (URLs), images, and videos
  • Log entries in personal training/match diaries
  • Reflect on training sessions and assessments carried out by coaches (provides feedback to coaches and association)
  • Compose and post messages to coaches
  • Track/log personal measurements over time
  • Manage content settings (ie which content is visible on public and private websites)
  • Manage personal goals/objectives; view feedback on goals by coaches
  • Manage personal training/match diary; view feedback on diary by coaches
  • Manage personal training/fitness/match plans
  • View personal assessment and fitness testing reports posted by coaches
  • View personal video analysis posted by coaches
  • View personal current and historic rankings
  • View personal tournament and match history

On the private website coaches/staff can:

  • Update personal, contact, biographic, and player information
  • Upload/manage player-associated documents, links (URLs), images, and videos
  • Manage content settings (ie which content is visible on public and private websites)
  • Compose and post messages to the player
  • Track/log player measurements over time
  • Post player assessment reports and fitness testing results
  • Post player video analysis
  • View and edit player training/fitness/match plans
  • View and edit player goals/objectives; log notes on goals
  • Log feedback notes on player’s training/match diary
  • Post player match reports

On the public website the public can:

  • View player biographic and playing-style information
  • View player-associated documents, links (URLs), images, and videos (only those set for public viewing)
  • View player current and historic rankings
  • View player tournament and match history

Coach Profiles

On the private website coaches/staff can:

  • Update personal, contact, and biographic information
  • Upload/manage coach-associated documents, links (URLs), images, and videos
  • View and manage Programs the coach is responsible for
  • View and manage Players the coach is responsible for
  • Manage content settings (ie which content is visible on public and private websites)

On the private website players and parents can:

  • View coach contact and biographic information
  • View coach-associated documents, links (URLs), images, and videos (only those set for viewing by players and parents)
  • View the programs/groups the coach is responsible for
  • View the players the coach is responsible for

On the public website the public can:

  • View coach contact and biographic information
  • View coach-associated documents, links (URLs), images, and videos (only those set for viewing by players and parents)
  • View the programs/groups the coach is responsible for

Business Operations

Members and Memberships

  • Members enroll as members using online form
  • Members pay member fees online using credit cards/PayPal or offline using cheques/cash
  • Manage different types of membership and their associated fees
  • Relate individual members as families, parents, children to enable relationship management

Relationships/CRM

  • Maintain a centralized database of corporate sponsors, partners, service providers, associated clubs/academies, government agencies/departments, including their associated contact persons
  • Maintain a centralized database of staff, coaches, and volunteers
  • Maintain notes and documents relating to organizations and contacts

Marketing/Sponsorships

  • Design and deliver marketing campaign content to members, relationship contacts via email, PDF, public/private websites, social media, and SMS/text
  • Plan and manage events and event participant lists with online RSVP and notifications
  • Manage and monitor sponsorship and advertising agreements
  • Publish advertising banners on public and private websites

Communication

  • Manage communication channels, such as newsletters, announcements, and regular messages
  • Attach/link documents, images, and videos to messages
  • Select recipients from pre-defined groups or individuals
  • Distribute/publish messages using website posts, email, social media, and SMS/text

Resources & Databases

  • Manage centralized database of resources (documents, links/URLs, images, videos)
  • Publish relevant parts of resources on public and private websites
  • Manage centralized database of public and private venues and courts

Website Content

  • Manage navigation structure and page content of public and private websites

Updated: 2015-01-05

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